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Graduate FAQs ยป Current Students

This FAQ answers some of the most frequently posed questions by current students to the CSE department at UTA. It address questions from both local and foreign students.

All answers provided here are only meant to clarify rules/policies described elsewhere such as the Graduate Guide (Ph.D., MS) or the UTA Graduate Catalog (look for it on Graduate School website). In the event of a conflict between an answer provided here (in this FAQ) and these two sources, the information in the sources takes precedence.

Table of Contents

  1. What do I need to do to graduate this semester?
  2. I am graduating this semester, How do I know what paperwork to do and what the deadlines are?
  3. A class really Really REALLY need to get into is already full. What do I do?
  4. I am an International Student, what is the deal with this?
  5. What is the CSE Department's policy regarding eligibility for an internship (CPT)?
  6. What is the CSE Department's policy about enrollment deadline and late adds/swaps of courses?
  7. When do I have to take the CSE Masters Orientation course/seminar?
  8. What is a "Directed Study" and can I take it?
  9. What are web-based ("off-web") graduate courses used for, and can I register for one of them?
  10. Important Links

FAQs

Q1. What do I need to do to graduate this semester?

  1. Contact Ms. Camille Costabile about two weeks into the semester. She prepares a graduation packet with the various graduation forms as well as a checklist of what to do.
  2. Apply for graduation. Note that the deadline for applying is about 3—4 weeks into the semester, so don’t wait. See the Graduate School’s calendar for the deadline.
  3. If you are a non‐thesis MS student, you must also take an exit interview. There is a deadline for this as well; see the graduation packet mentioned above.

Q2. I am graduating this semester, How do I know what paperwork to do and what the deadlines are?

At the begining of each semester a mail is sent out to your UTA email account answering this very question. The information in the mail is just a reiteration of the graduate school posting on the subject which can be found on http://grad.uta.edu/leftMenuPages/gradcalendar.asp

Q3. A class really Really REALLY need to get into is already full. What do I do?

All CSE classes have a wait list now. If a class is full, students can add themselves to the wait list and, as seats open up, students on the wait list will be automatically enrolled. The capacity of a wait list is typically half of the capacity of the class. Although a student can enroll up to 3 classes each semester, there is no limit of how many waiting lists a student can add. You can find more information at: http://wweb.uta.edu/aao/recordsandregistration/content/student_services/waitlisting.aspx

If you have the degree plan (program of work) worked out then you should be able to get into classes as soon as registration opens. Therefore the sooner you plan your program of work the better. In the event you find that a class that you must have in the current semester in order to graduate is full, speak with an advisor to seek help.

Q4. I am an International Student, what is the deal with this?

An international gradaute student is required to enroll in 9 credit-hours in a long semester (fall, spring) in order to fulfil the U.S. Citizenship and Immigration Services guidelines. Any exceptions you seek to this rule have to be approved by the International Student Office (OIE). The valid reasons for seeking this exception are:

  • You have finished all coursework and are left with less than 9 credit-hours (some of these are thesis-credits if you are under the thesis-option) to graduate.
  • You are a non-thesis student who needs less than 12 hours of course work to complete your degree plan.

The procedure to seek an exception is as follows:

  • Fill the "LESS THAN FULL TIME ENROLLMENT REQUEST/WAIVER APPROVAL FORM" (peach color) form, which can be obtained from the International Office. Only fill the entries for your Name, ID and Courses.
  • Turn in the form to the Graduate Program Secretary to get one of the Grad Advisors to review and approve it.
  • Turn in the Grad Advisor signed form to the IO for approval.

Q5. What is the CSE Department's policy regarding eligibility for an internship (CPT)?

To qualify for a CPT (internship), MS students must have a GPA of at least 3.5, must have completed CSE 5194 Orientation in a semester prior to the first semester of CPT, and must have completed at least 18-hours of graduate course work in order to be eligible for the CPT. Thesis students wishing to pursue CPT must also have the consent of their supervising professor. A student may not undertake a CPT in their graduating semester. Furthermore, CPT employers and the specific job training opportunity must be approved by a CSE graduate advisor as part of the student's CPT application process. This will require a written job proposal from the employer that addresses how the specific job/work assignment will directly enhance the student's CS/CSE degree.

Q6. What is the CSE Department's policy about enrollment deadline and late adds/swaps of courses?

CSE will enforce the university enrollment schedule published in the Graduate Catalog. That is, adds (or swaps) will NOT be allowed after the end of the late enrollment period. Typically, this is the end of the first week of classes.

Q7. When do I have to take the CSE Masters Orientation course/seminar?

Master's students, except for those in the evening/distance learning program, must complete CSE 5194 in their first semester of enrollment in the graduate program. Current students who have not completed the class and all new MS students will be administratively enrolled in the class.

Q8. What is a "Directed Study" and can I take it?

Directed Study (CSE 5393) is used by Masters thesis students as a preparatory course for their thesis research. Directed Study will NOT be applied to the degree plan of non-thesis students. Directed Study course proposals must be approved by the instructor and a CSE Graduate Advisor and added to the CSE course offering schedule before the beginning of registration for the semester in which the course will be offered. Each directed study proposal must include a course syllabus including specific assignments and a grade assignment methodology. A simple form for approval of a Directed Study proposal is available on the CSE graduate website. Directed Study will not be used as a substitute for CSE 5398 Thesis I.

Q9. What are web-based ("off-web") graduate courses used for, and can I register for one of them?

Web-based courses are intended for students in the evening/distance-learning program. These are permanent full-time employees (i.e., not internships) of local businesses who cannot attend classroom sessions during the workday. Thereffor, these students have priority over all others for the limited number of seats available in a web-based section. In order to control enrollment in these sections and preserve them for their intended use, non-distance learning students may enroll in a maximum of ONE web-based class per semester.

Important Links: